• Job title Talent Coordinator
  • Function Human Resources
  • Experience Entry level
  • Parent brand Leo Burnett Group
  • Brand Leo Burnett
  • Agency Leo Burnett USA
  • Country United States
  • City Chicago

The Talent Coordinator is responsible for supporting HR functions and processes throughout the life-cycle of an employee. These responsibilities include (but are not limited to) the administration and coordination of on-boarding/orientation, new hire processing, assisting with hiring requisitions, coordinating employee exits as well as troubleshooting problems or escalating them as needed. Attention to detail, excellent communications skills and good judgment are required. Must have the desire to expand professional HR skills and be flexible and open to change in an environment that is rapidly evolving.


Primary Responsibilities

The primary responsibility of the Talent Coordinator is to support the Talent Management function with the coordination and administration of employee movement throughout the employee lifecycle. 

Specific support should be given related to:

  • Must learn to navigate SuccessFactors (HRIS) and assist with query creation and reporting
  • Communicate and process personnel updates with appropriate HR Operations team (position, promotion, transfer, lateral moves, title, status change, terminations, etc.)
  • Partner with Recruiting to manage new hire on-boarding from processing all new-hire paperwork to requesting technology (IMACs) and securing space
  • Deliver Day One new hire orientation on a rotating schedule
  • Understand Publicis Groupe Benefits and communicate to employees
  • Thorough understanding of agency systems, transaction codes and job codes
  • Manage all off-boarding paperwork, conduct exit interviews
  • Assist with employee questions and provide the best customer service to all employees
  • Assist in scheduling department meetings and needs as they arise (ex: mentor programs, talent reviews, rewards and recognition, etc)
  • Assist in development and implementation of personnel policies and procedure, including Employee Handbook
  • Assist with performance management system (updates, changes)
  • Assist with development of organizational charts for departments
  • File paperwork as needed within personnel folders
  • Develop strong understanding of current federal, state and local laws, and stay current with those laws


Position Requirements

  • Minimum of 1+ years progressive experience in an agency setting
  • Excellent interpersonal and communication skills including the ability to collaborate cross-functionally, build and manage relationships with employees at all levels and ability to transfer knowledge to build capabilities in HR partners and others.
  • Ability to multi-task and handle multiple responsibilities
  • Demonstrate critical thinking and a drive for results
  • Ability to prioritize and manage processes, while ensuring all deadlines are met.
  • Desire to increase knowledge of HR practices including staffing, training, organization design, HR metrics, performance management and compensation.
  • Self-starter with proactive, consultative approach to partnering with people in all areas of agency.
  • Ability to maintain strict confidentiality

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